Study Room Policy & Procedures

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Norfolk Public Library Study Room Policy & Procedures

Policy Statement

The Library seeks to make its study rooms as easy to use and as widely available as possible for private and group study. Regulations governing their use are designed to provide safe and equal access to all members of the public. 

Definition

The Library’s study rooms are at Slover Library and Pretlow Anchor Branch. Larger meeting and conference rooms are available at some Library agencies, and use of these rooms is addressed in separate policies.

Additionally, the meeting rooms of branch libraries that do not have study rooms may be used as tutoring rooms at the discretion of the Branch Manager. 

Regulations for Collaborative Study Room Use at Slover Library

  1. A valid NPL Library Card is required to check-out a collaborative study room on the 4th and 5th floors (Rooms 465, 470, 570, 580, and 585). A patron must present their NPL Library Card at the 4th or 5th floor information desks. No other form of identification will be accepted.
  2. Rooms are available on a first come, first served basis.
  3. Patrons may use the room for up to two hours.
  4. Patron may renew room reservation every 2 hours if no other patrons are waiting for a room.
  5. The Library is not responsible for unattended, lost, stolen, or damaged personal items.
  6. No covering is to be placed over the windows or door openings.
  7. No food or beverage - other than water, coffee or drinks in a closed container, baby bottles, and toddler spill-proof cups - is allowed in the collaborative study rooms.
  8. Rooms will remain locked when not in use. Rooms will only be unlocked once a patron has provided a valid NPL Library card and signed in at the information desk.
  9. The patron whose card was used to reserve the room is responsible for the condition of the room. Damage to the room may result in financial charges to the patron.
  10. While discussion is permitted inside the rooms, the noise level should not interfere with the studies of other individuals in the area.
  11. A vacated room will be considered abandoned after 15 minutes and assigned to the next group. Any personal items remaining in the room will be removed to Lost & Found.
  12. The Library’s Code of Conduct is posted and must be observed by all attendees. Library supervisory staff may enter the room during meetings to ensure compliance with Meeting Room Policy and other Library Policies and Procedures.
  13. The Library reserves the right to revoke permission to use the room in the case of non-compliance with Library Policies and Procedures. 

Regulations for Study Room Use at Pretlow Library

  1. Study rooms are restricted to the use of groups of no more than 5.
  2. Study rooms may not be reserved prior to the day of their use, and sign-up is required. Please see the Reference/Information, Children’s, or other designated desk to request access to study rooms.
  3. Study room use is limited to no more than 3 hours per day. During periods of heavy use, time may be limited to two hours at the discretion of supervising staff, in order to provide access to as many users as possible.
  4. Eating and drinking are prohibited, with the exception of bottled water, baby bottles, and toddler spill-proof cups.
  5. A vacated room will be considered abandoned after 15 minutes and assigned to the next user. Any personal items remaining in the room will be removed to Lost & Found.
  6. Groups may not enter the Library before the official opening hour, not even to set up for their program. Groups are required to end meetings and vacate the room 15 minutes before closing time to give staff time to secure the building for closing.
  7. The Library’s Code of Conduct is posted at each agency and must be observed by all attendees. Library supervisory staff may enter the room during meetings to ensure compliance with Meeting Room Policy and other Library Policies and Procedures.
  8. The Library reserves the right to revoke permission to use the room in the case of non-compliance with Library Policies and Procedures.

Regulations for Tutoring Space at Branch Libraries without Study Rooms

  1. Library branches that do not have study rooms may use their meeting rooms as tutoring rooms. When being used as tutoring rooms, branch library meeting rooms are available for tutoring only. They will not be opened for general study.
  2. Tutoring rooms are restricted to the use of groups of at least 2 and no more than 10. Two people must be present in the room at all times, and no more than 10 people may be present.
  3. Tutoring rooms may be reserved prior to the day of their use at the discretion of the Branch Manager. Sign-up is required, and staff will follow the General Meeting Room Guidelines. Please see the Circulation Desk for access to group study rooms.
  4. Eating and drinking are prohibited, with the exception of bottled water, baby bottles, and toddler spill-proof cups.
  5. A vacated room will be considered abandoned after 15 minutes and assigned to the next group. Any personal items remaining in the room will be removed to Lost & Found.